A Day in the Life of a Virtual Assistant (VA)

The concept of a “virtual assistant” or “VA” is pretty new to most people. I thought I’d give an example of a day in my life to give a better idea of exactly what we do :)

6:00am
Wake up, get myself and kids ready, start some laundry, etc.

7:30am
The kids are off to school, I’ve had a cup of coffee, and it’s time for my commute – from the kitchen to my office. I get settled at my desk, open about a jillion computer windows, and start my work day.

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As you can see, I kinda’ like Starbucks :) And candles and crafts and pretty colors and twinkle lights. Hey, I’m at this desk around the clock – may as well make it comfortable, right? I do pretty much everything on the computer but I can’t seem to let go of a hard copy day planner and I *live* for sticky notes.

7:30am to noon
I check my e-mail and put out any fires that I or my clients might be having, i.e. deal with anything that’s time-sensitive. Another cup of coffee, say “hi” to the dog through my office window, and it’s time to get into the meat of the day. That might entail any of the following:

– Transcribe medical/psychological notes, podcasts, videos, etc. for clients
– Do tech-y stuff on WordPress sites for myself or clients
– Perform bookkeeping for my VA business
– Network with potential clients and with other VAs via phone or social media
– Write, edit, and schedule posts to my own 6 blogs (yes, 6!) or clients’ blogs
– Make travel plans for a client’s book tour

Noon to 12:30pm
I take a break, eat something, take a quick walk, put some laundry in the dryer . . . Oh, the benefits of working at home! Wait, is doing laundry 24/7 a benefit?

12:30 to 2:30
I continue working as above, especially transcribing as it’s usually due in the afternoon. Other duties might be:
– Make business calls via phone, Skype, etc.
– Research various topics for clients; today it’s graphic designers, pet-related podcasts, and time-tracking software
– Learn new skills with software to serve client needs (e.g., Asana, Hootsuite, Harvest)
– Post to social media (Twitter, Facebook, LinkedIn, etc.) for clients and for my own business

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2:30 to 4:00
Pick up kids from school, run errands while I’m in town, pick up the mail, etc. Any time I’m waiting, my iPhone is in hand and I’m doing social media, responding to e-mails, texting clients, etc.

4:00 to 6:30
Hang with the kids and maybe work some more on the laptop until dinner time.

6:30 to 9:30
Eat dinner, family time, get ready for the day ahead.

9:30 to midnight
Finish my work for the day after everyone else is in bed. I like to have work-related videos or podcasts playing in a window on my computer while I work, to learn new things I can apply to my virtual assistant business, blogging, affiliate marketing, etc. I check e-mail one last time before shutting down the computer.

Okay, truth is . . . I’m a night owl so I often work or blog until 2am (or later, whoops). Midnight is the bedtime goal but it rarely happens. I can’t sleep if I’m thinking about work to be done, things I want to blog about, e-mails to write, etc. It’s a “bad habit” to most but I think it makes me a good VA :) I sleep in on the weekends to make up for it.

So there’s a day in the life of this VA. I hope it’s shed some light on what exactly virtual assistants do.

As you can see, I need to be very organized with my time. I have a wide skill set and enjoy the variety that this line of work provides. I’m deadline-driven while being proactive when time allows. I’m great at communicating and keeping my clients updated on my progress. I spend a lot of my own time and money maintaining a client base, time-tracking / accounting / invoicing, along with buying new programs and learning how to use them. When something goes wrong with my computer or internet, I don’t just call tech support, I AM tech support ;)

I absolutely love my job and feel very blessed to do it. If you have any questions, please don’t hesitate to ask. I’m very “social” and love to chat – online or otherwise!